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Acceptable Use Policy

Effective Date: April 18, 2026

Last Updated: April 18, 2026

This Acceptable Use Policy (“AUP”) applies to all access to and use of HRMS4U, a cloud-based Human Resource Management Software platform operated by DesignzIndia.

This Policy explains acceptable and prohibited uses of HRMS4U by customers, administrators, employees, contractors, and any authorized users.

By using HRMS4U, you agree to comply with this Acceptable Use Policy, our Terms & Conditions, Privacy Policy, and all applicable laws.

1. Purpose of this Policy

HRMS4U is intended for lawful business operations such as:

  • Employee Management
  • Core HR
  • Attendance
  • Leave Management
  • Payroll Workflows
  • Recruitment
  • Project Management
  • Leads, Clients & Invoices
  • Asset Tracking
  • Events & Meetings
  • Document Management
  • Chat & Collaboration
  • Finance Functions
  • Performance Management

This Policy helps maintain a secure, lawful, fair, and reliable environment for all users.

2. Who Must Comply

This Policy applies to:

  • Paying customers
  • Trial users
  • Company administrators
  • HR managers
  • Employees using self-service portals
  • Recruiters
  • Contractors
  • API users
  • Anyone accessing HRMS4U systems

Customers are responsible for ensuring their authorized users comply with this Policy.

3. Permitted Use

You may use HRMS4U only for legitimate internal business purposes and in accordance with applicable laws.
Examples include:

  • Managing employee records
  • Tracking attendance
  • Processing leave requests
  • Managing payroll workflows
  • Storing business documents
  • Running internal HR operations
  • Collaboration among authorized users

4. Prohibited Activities

You may not use HRMS4U to engage in any unlawful, abusive, harmful, deceptive, or disruptive activity.

5. Unauthorized Access & Security Violations

You must not:

  • Attempt to access accounts, systems, or data without authorization
  • Share credentials improperly
  • Circumvent security controls
  • Use stolen passwords or tokens
  • Probe, scan, or test vulnerabilities without permission
  • Interfere with authentication systems
  • Impersonate another user

6. Malware & Harmful Code

You must not upload, transmit, or distribute:

  • Viruses
  • Worms
  • Trojans
  • Ransomware
  • Spyware
  • Malicious scripts
  • Corrupted files
  • Harmful automation tools

7. Illegal or Fraudulent Use

You must not use HRMS4U for:

  • Identity fraud
  • Payroll fraud
  • Forged employee records
  • Fake reimbursements
  • Tax evasion schemes
  • Money laundering activity
  • Misrepresentation of workforce records
  • Any criminal activity

8. Misuse of Employee Data

You must not use HRMS4U to unlawfully collect, misuse, exploit, or disclose personal information.
Examples include:

  • Unauthorized surveillance of employees
  • Sharing salary data improperly
  • Accessing confidential records without authority
  • Discriminatory profiling
  • Harassment using employee records

Customers remain responsible for privacy compliance.

9. Harassment & Offensive Conduct

You must not use chat, comments, documents, polls, or internal communications to:

  • Harass others
  • Threaten others
  • Bully others
  • Defame others
  • Share hateful content
  • Share obscene or abusive material

10. Intellectual Property Violations

You must not upload or distribute content that infringes third-party rights, including:

  • Copyrighted files without permission
  • Pirated software
  • Unauthorized trademarks
  • Confidential trade secrets you lack rights to use

11. System Abuse & Performance Interference

You must not:

  • Overload servers intentionally
  • Launch denial-of-service attacks
  • Use abusive bots or scraping tools
  • Generate excessive automated requests
  • Interfere with normal platform operations
  • Attempt to degrade performance for others

12. False or Misleading Data

You must not intentionally create or maintain:

  • Fake employee profiles
  • False attendance logs
  • Fabricated leave records
  • Misleading payroll data
  • Fraudulent invoices
  • Misrepresented business records

13. Recruitment Module Misuse

Where recruitment tools are used, you must not:

  • Post unlawful job listings
  • Collect applicant data deceptively
  • Discriminate unlawfully
  • Spam candidates
  • Misrepresent compensation or roles

Hiring compliance remains customer responsibility.

14. Document Builder Misuse

You must not use templates or document tools to create unlawful or deceptive documents such as:

  • Forged employment letters
  • False salary slips
  • Fake certificates
  • Misleading contracts

15. API & Integration Usage

Current or future integrations may include:

  • Biometric attendance systems
  • QuickBooks integrations
  • Customer-requested APIs

When using APIs or integrations, you must not:

  • Abuse rate limits
  • Extract unauthorized data
  • Use insecure credentials
  • Violate third-party provider terms

16. Resale & Unauthorized Commercial Use

Unless expressly authorized in writing, you may not:

  • Resell HRMS4U access
  • White-label the service
  • Rent accounts to third parties
  • Offer unauthorized managed services using our platform

17. Customer Responsibilities

Customers must:

  • Assign admin access carefully
  • Remove access for departed staff
  • Maintain password hygiene
  • Review permissions regularly
  • Ensure lawful internal use
  • Investigate misuse by their users

18. Monitoring & Enforcement

To protect the platform, we may monitor usage signals, logs, and security alerts consistent with our Privacy Policy and applicable law.

We may investigate suspected violations.

19. Actions We May Take

If this Policy is violated, we may take one or more actions:

  • Warning notice
  • Suspend specific users
  • Restrict features
  • Remove harmful content
  • Freeze suspicious activity
  • Suspend account access
  • Terminate subscription
  • Report unlawful conduct to authorities

We may act immediately where security or legal risks exist.

20. Reporting Violations

To report abuse or suspected misuse, contact:

Email: [email protected]

Please include relevant details, screenshots, timestamps, or logs where available.

21. No Liability for Customer Misuse

DesignzIndia is not responsible for unlawful or improper actions taken by customers or their users through the platform.

Customers remain responsible for their own conduct and internal governance.

22. Changes to this Policy

We may update this Acceptable Use Policy from time to time for legal, security, or operational reasons.

Updated versions become effective upon publication.

Continued use of HRMS4U after updates constitutes acceptance.

23. Governing Law

This Policy shall be governed by the laws of India.

Any disputes shall be subject to courts located in Chandigarh.

24. Contact Us

HRMS4U
Operated by DesignzIndia
India
Email: [email protected]