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Terms & Conditions

Effective Date: April 18, 2026
Last Updated: April 18, 2026

Welcome to HRMS4U, a cloud-based Human Resource Management Software platform owned and operated by DesignzIndia. These Terms & Conditions (“Terms”) govern your access to and use of HRMS4u, including our website, applications, modules, services, support, and related features.

By registering, accessing, using, or subscribing to HRMS4U, you agree to be legally bound by these Terms. If you do not agree, please do not use the Service.

1. Definitions

For the purpose of these Terms:

  • Company means DesignzIndia.
  • Product / Platform / Service means HRMS4U.
  • Customer / Client means any business, entity, organization, or individual subscribing to HRMS4U.
  • User means employees, administrators, HR staff, managers, or authorized persons using the platform under a Customer account.
  • Data means any information uploaded, entered, stored, processed, or generated through the platform.
  • Subscription Plan means any monthly, yearly, trial, or custom commercial plan.

2. About HRMS4U

HRMS4U is a SaaS-based HRMS solution designed to simplify workforce management and business operations.

The platform may include modules such as:

  • Employee Management
  • Core HR
  • Attendance Management
  • Leave Management
  • Payroll Processing
  • Recruitment / Hiring
  • Project Management
  • Leads, Clients & Invoices
  • Asset Management
  • Events & Meetings
  • Domain & Hosting Services
  • Document Builder
  • Internal Chat
  • Import / Export Tools
  • Custom Fields & Configurations
  • Finance Module
  • Separation / Exit Module
  • Polls / Surveys
  • Performance Management

Certain modules may vary depending on subscription plan, customization, or future releases.

3. Eligibility

You may use HRMS4U only if:

  • You are legally capable of entering into binding contracts.
  • You are authorized to represent your company or organization.
  • Your use complies with applicable laws and regulations.

 
If you create an account on behalf of an organization, you confirm that you have authority to bind that organization.

4. Account Registration

To use certain features, you may need to create an account.

You agree to:

  • Provide accurate and complete information
  • Keep login credentials secure
  • Restrict unauthorized access
  • Promptly update inaccurate details
  • Accept responsibility for activities under your account

 
We are not liable for losses arising from unauthorized access caused by weak passwords or negligence.

5. Subscription Plans & Billing

HRMS4U may be offered on:

  • Monthly Plans
  • Yearly Plans
  • Custom Enterprise Plans
  • 14-Day Free Trial (where applicable)

5.1 Billing Terms

  • Fees are billed in advance unless agreed otherwise.
  • Payments must be made by approved payment methods.
  • Taxes including GST or similar charges may apply.
  • Subscription renewals may occur automatically unless cancelled before renewal.

5.2 Price Changes

We reserve the right to revise pricing with prior notice. Existing customers may receive notice before changes take effect.

5.3 Non-Payment

Failure to pay may result in:

  • Suspension of access
  • Restricted features
  • Account termination
  • Data deletion after applicable retention period

6. Free Trial

We may offer a 14-day free trial.

During the trial:

  • Features may be limited
  • Support may be limited
  • Data may be deleted if trial expires without upgrade

We reserve the right to modify or discontinue free trials at any time.

7. Customer Data Ownership

All employee records, attendance logs, salary information, documents, and business data uploaded by customers remain the property of the Customer.

HRMS4u does not claim ownership of your business data.

You grant us a limited right to host, store, transmit, back up, and process such data solely to operate and improve the service.

8. Data Collection & Processing

Depending on usage, HRMS4U may process:

  • Employee personal data
  • Contact details
  • Attendance records
  • Leave balances
  • Salary / payroll data
  • Uploaded documents
  • Internal notes / communications

Customers are responsible for ensuring lawful collection and consent from their employees where required.

9. Security & Infrastructure

We use commercially reasonable measures to protect data, including:

  • Hosting on DigitalOcean
  • Encrypted data transmission/storage where applicable
  • Access controls
  • Daily backups
  • Monitoring and system maintenance

No internet-based system can be guaranteed 100% secure.

10. Data Retention & Deletion

After cancellation or termination:

  • Customer data may remain available for up to 30 days
  • After that period, data may be permanently deleted from production systems
  • Backups may persist temporarily as part of disaster recovery cycles

Customers should export required data before cancellation.

11. Acceptable Use

You agree not to use HRMS4U to:

  • Break any law or regulation
  • Upload viruses or malware
  • Access unauthorized accounts or systems
  • Harass employees or misuse data
  • Conduct fraud or identity theft
  • Send spam or abusive communications
  • Reverse engineer software
  • Interfere with platform performance

Violation may result in immediate suspension.

12. Customer Responsibilities

You are solely responsible for:

  • Accuracy of employee/payroll data
  • HR policies configured in the system
  • Salary calculations approved by your team
  • Compliance with labor laws, PF, ESI, TDS, taxes, and employment regulations
  • Internal approvals and workflows

HRMS4u is a software tool and does not provide legal, payroll, accounting, or tax advice.

13. Integrations & Future Features

Certain integrations may be developed in future upon request, including:

  • Biometric Attendance Systems
  • QuickBooks Payroll / Accounting Integrations
  • Third-party API Integrations

Such integrations may require separate pricing, timelines, dependencies, or technical feasibility review.

We do not guarantee availability of requested integrations.

14. Service Availability

We aim to maintain reliable uptime and performance. However, interruptions may occur due to:

  • Maintenance windows
  • Security updates
  • Internet outages
  • Third-party provider issues
  • Force majeure events

We do not guarantee uninterrupted or error-free operation.

15. Support Services

Standard support includes:

  • Email Support
  • Monday to Friday
  • 10:00 AM to 6:00 PM (India Standard Time)

Response times depend on severity, queue volume, and plan level.

Support does not include custom development unless separately agreed.

16. Intellectual Property

All rights in HRMS4U including:

  • Software code
  • Branding
  • Logos
  • UI/UX
  • Databases
  • Documentation
  • Features and workflows

remain the exclusive property of DesignzIndia.

No rights are transferred except limited use under subscription.

17. Confidentiality

We treat customer business data as confidential and use reasonable efforts to prevent unauthorized disclosure, except:

  • As required by law
  • To provide services through vendors/subprocessors
  • With customer consent

18. Suspension & Termination

We may suspend or terminate accounts if:

  • Payment defaults occur
  • Security risk is detected
  • Fraudulent activity occurs
  • Abuse of platform occurs
  • Violation of these Terms occurs

Customers may terminate by cancelling subscriptions.

Termination does not waive unpaid dues.

19. Limitation of Liability

To the maximum extent permitted by law, DesignzIndia shall not be liable for:

  • Indirect damages
  • Loss of profits
  • Business interruption
  • Data loss
  • Reputation loss
  • Consequential damages

Our aggregate liability shall not exceed fees paid by the customer in the preceding three (3) months.

20. Indemnification

You agree to indemnify and hold harmless DesignzIndia from claims arising from:

  • Your misuse of the service
  • Violation of laws
  • Employee disputes caused by your actions
  • Data uploaded by you
  • Breach of these Terms

21. Force Majeure

We are not liable for delays or failures caused by events beyond reasonable control, including:

  • Natural disasters
  • Government actions
  • Internet failures
  • Strikes
  • Cyberattacks
  • War or civil unrest

22. Modifications to Service

We may:

  • Add or remove features
  • Improve modules
  • Modify interfaces
  • Change infrastructure
  • Retire obsolete functions

We may also release beta features without warranties.

23. Amendments to Terms

We may update these Terms from time to time. Updated versions become effective upon posting.

Continued use after updates means acceptance.

24. Governing Law & Jurisdiction

These Terms shall be governed by the laws of India.

Any dispute shall be subject to exclusive jurisdiction of courts located in Chandigarh.

25. Contact Information

HRMS4U
By DesignzIndia
India
For legal or support queries Email: [email protected]